Coming home from an event feels like the perfect time to get some rest and relax. But often, photos from (corporate) events are very time-sensitive. They have to be published and used in marketing really soon.
So, how quickly do you need those event photos?
Well, the short answer is: ask your client.
They probably have a timeline in mind for when they need to use the photos.
I’ve had clients who only needed the photo for promoting next year’s edition. Which, of ofcourse, gives you a week or two to get the edit done.
I also had clients who wanted the photos during the event. To post along quotes from the speakers. Both clients have valid demands. But you need to know these in advance: So just ask.
Delivering event photos during the event
If your client already wants photos during the event, you need to bring some extra gear, like a laptop and a card reader. Don’t forget your charger either.
Ask the client for the wifi at the start of the event. Perhaps talk about which photos specifically they’ll want at which time. They probably can provide you with a timeline.
I even had clients who had the exact copy for the social posts ready, so I could read exactly what event photos they were gonna need.
It’s also helpful to look at the day’s schedule. See any gaps and moments where you could easily sit back and edit photos? Often it’s during longer speaker sessions. I photograph their start, edit my photos halfway, and then rejoin at the end for the applause.
Delivering your event photos the day after
It’s almost standard for me to do this. Organisers want to post or send a newsletter the day after, thanking everyone for being present.
For this, they only need a selection of photos. Ten to fifteen photos are usually plenty. Just one of each moment, each speaker, … giving the audience a quick overview of how the day looked and went.
Delivering all the photos after the event
I will do this as soon as possible, also, because I don’t like having a backlog of photos to edit in general.
For events on Monday or Tuesday, I usually deliver by the following Monday at the latest, often already on Friday.
For Wednesdays, it can be either Friday or Monday, depending on the size of the event.
And then, for events on Thursdays or Fridays, I aim for Monday at the latest Tuesday.
I usually ask the client for their preference. If they only need the photos much later, I don’t stress too much about it. But it’s better to deliver earlier anyway.
How I deliver my event photos to the client
I use Picflow as a gallery. I upload my photos at full resolution and let the client choose the sizes they need.
Often, they only need medium or even smaller sizes, but it’s good that they have the full-resolution photos too.
The main benefit of Picflow to me is that I can see when the client viewed and downloaded the photos. It also allows clients to comment on specific images or even parts of the photos where they might want an extra edit.
Let me know if you thought this article was helpful or if you have any further questions!
Hey there! Just a quick heads up: this article has a few affiliate links. If you click on them and make a purchase, I earn a little something at no extra cost to you. It’s a great way to support the site, so thank you for checking it out!